Crescent Lake Regional Sno-Riders, Inc.
Call to Order – 9:50 AM by Vice President Todd Callum
9 members and 1 guest present. We have 65 members/families so far for the 2007/2008 season.
Minutes of last meeting read by Mark Wilson
Motion to accept by Terry Callum, seconded by Doug Jeffrey, motion carried.
Treasurer’s Report by Mary Jeffrey
Savings Account $13,420; Checking Account $1528, CD for future Tucker maintenance, $2000. (Since last meeting, Mary transferred money from checking to savings). Expenses included material for Gagnon’s bridge, a starter motor for Tim’s Skandic, a smaller chainsaw for the Tucker and trail work, and NHSA memberships. Received $992 from Harpoon for volunteer work at Octoberfest. Motion to accept by Terry Callum, seconded by Tim Davis, motion carried.
Guest Presentation
At this point we suspended normal
business to hear a presentation on IRS tax exempt status issues by Roger
Wright. (Roger is NHSA Sullivan County Assistant Director and Secretary of the
At the end of the discussion, the group agreed that we should contact the IRS to verify our tax exempt status and ask for details. If not, we should make application immediately and file any appropriate paperwork and 990 returns. Roger offered to answer questions as we work through the process and can recommend an accounting professional we might hire for advice.
Communications
The NHSA Trailmaster’s meeting December 1 in North Conway includes groomer safety training and a number of breakout sessions devoted to trail issues. Glen Baron and Jeff Lucarelli are interested in attending. Motion to approve $50 to send two people to the meeting by Terry Callum, seconded by Jeff Lucarelli, motion carried.
Committee Reports
Trail Report
Doug Jeffrey reported on trail work to widen, excavate and brush Primary 399 from the Corridor 5 intersection to Perry Mountain. This work was completed over the past three weeks, including a replacement bridge. The new bridge is 10 feet wide, 23 feet long. It’s now decked with 4x6 lumber and built on a stronger steel pallet support.
Doug also reported on the completion of cleanup of Primary 387 and 390 from the Corridor 5 intersection nearly to where we join Claremont’s system in the Bible Hill area.
At landowner’s request, several cables have been installed to limit unauthorized access by ATVs. A new small chainsaw has been purchased and the club saws have been serviced.
Terry Callum reported that some of the Potato Hill trail has been widened and brushed, and excavation work completed to fix the worst areas. Some excavation work was started near the dump based on town permission granted several years ago, but we learned that this property will be used for the new transfer station and the trail is now closed. Terry will meet with the Select Board to discuss the situation and look for a way to keep the trail open.
The club received GIA reimbursement for the first excavation project. Bills for the P399 bridge have been submitted. Winter grooming was approved – 200 hours for the Tucker, 200 hours (total) for the 4 Skandics.
Some discussion of the need for the groomer operators to work on a grooming plan before the next meeting.
Fundraising
A chair person is needed for this season’s Radar Run and Ride In. Todd Callum is unable to do it again this year but will be available to advise and assist the new Chair as needed. The group agreed that we will continue using our traditional date of the last Saturday in February (February 23, 2008) even though the Washington club has moved their event to our date as well.
Old Business
None.
New Business
Motion to spend up to $500 for accounting services to figure out the clu need to do with regard to IRS tax exempt status and filings by Terry Callum, seconded by Jeff Lucarelli, motion carried.
Motion to spend up to $400 for welding and repair of the drag used by Doug Jeffrey by Terry Callum, seconded by Tim Davis, motion carried.
Motion to spend up too $500 for repair and maintenance of the Tucker Sno-Cat in preparation for this winter’s grooming by Terry Callum, seconded by Doug Jeffrey, motion carried.
Meeting adjourned at 11:15 AM.